| # | Data elements needed in PMI | Description | Mandatory / optional | Comment |
|---|---|---|---|---|
| 1 | Date | The date on which the goods are expected to be delivered (good receipt at customer site | M | Preferably date format yyyy-MM-dd hh:mm:ss |
| 2 | PropertyID | A unique ID identifying a hotel within a chain | M | |
| 3 | Property name | Name of the hotel | O | |
| 4 | DepartmentID | A unique ID identifying a Kitchen within at a hotel | M | |
| 5 | Department name | Name of the hotel, e.g. Kitchen | O | |
| 6 | Account | Account number (part of a chart of accounts) | M | |
| 7 | Account description | Short or long description of the account | O | |
| 8 | Product category ID | Uniquely referring to a given breakdown of discrete groups of similar or related products | O | |
| 9 | Product category name | Name of a category | O | |
| 10 | Order amount | A lump sum amount (excl. VAT) reflecting the total value of a given delivery. | M | Only where Status = 3 |
| 11 | Order confirmation | A lump sum amount (excl. VAT) reflecting the total value of a given delivery. This amount can include credit note amounts relating to previous invoices | M | Not itemized. |
| 12 | e-Invoice | A lump sum amount (excl. VAT) reflecting the total value of a given delivery. This amount can include credit note amounts relating to previous invoices | M | Aggregated sum |
